Who we are

Rural Schools Alliance, also known or referred to as the “RSA”.

We are an alliance of secondary schools, and the lead school is Swanmore College. This website is managed by staff employed by Swanmore College.

You can find information about the cookies on this website below.

Our full privacy policy is below and also attached at the bottom of this page as a downloadable PDF; click on the link to download it. If you need an alternative format, please email us at school.direct@swanmore-sec.hants.sch.uk, specifying the format you require.

Swanmore College Rural Schools Alliance
– ITT Privacy Notice

Introduction

The Swanmore College Rural Schools Alliance takes the security of the data we hold very seriously. As part of the initial Teacher Training (ITT) School Direct recruitment process, The Swanmore College Rural Schools Alliance Partnership receives from the DFE and processes personal data relating to trainee teacher applications. You have a legal right to be informed about how the Swanmore College Rural Schools Alliance, uses any personal information that we hold about you. To comply with this, we have provided a ‘privacy notice’.

This privacy notice explains how we collect, store and use personal data.

Swanmore College, as the School Direct Lead School is the ‘data controller’ for the purposes of Data Protection Law.

We have appointed a Data Protection Officer who can be contacted via email Brett Parker – Business and Operations Manager – dataprotection@swanmore-sec.hants.sch.uk

If you have any questions about this notice, please contact the Swanmore College Rural Schools Alliance Lead who will be happy to direct you.

Until the 24th May 2018, we processed your personal data in accordance with the Data Protection Act 1998 (the DPA). From 25 May 2018, we will process your personal data in accordance with the General Data Protection Regulation (or GDPR for short). This notice complies with requirements under both DPA and GDPR.

The personal data we hold

Personal data that we may collect, use, store and share (when appropriate) about you may include, but is not restricted to:

• Personal information (such as name, address and DBS information)
• Characteristics (such as ethnicity, language, nationality, country of birth and SEN)
• Attendance information (such as sessions attended, number of absences and absence reasons)
• Relevant medical records (such as the ‘Fitness to Teach & Disability Disclosure’)
• Referee statements
• Exam/assessment data (such as academic results)
• Photos
• CCTV footage

We may also hold data that we have received from other organisations, including for example other educational providers, Partnership Universities and the Department for Education.

Why we use this data

We use this data to help run the Swanmore College Rural Schools Alliance Partnership, including:

• to keep you informed about the course/programme you have signed up for
• to keep you informed about future courses/programmes
• to check eligibility for entry onto courses/programmes
• to be able to run courses/events
• to be able to carry out school-to-school support
• for safeguarding reasons
• to track how well the Swanmore College Rural Schools Alliance is performing
• to carry out research
• to comply with the law regarding data sharing

Our legal basis for using this data

• We only collect and use your personal data as permitted by law.

Mostly, we process it where:

• we need to comply with a legal obligation
• we need it to perform an official task in the public interest
• we have obtained consent to use it in a certain way

Sometimes, we may also process your personal data in situations where:

• we need to protect the individual’s vital interests (or someone else’s interests)
• Where we have obtained consent to use your personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent. If you wish to withdraw your consent then please contact the Swanmore College Rural Schools Alliance Lead Director via our website.

Some of the reasons listed above for collecting and using your personal data overlap, and there may be several grounds which justify our use of this data.

Collecting this information

While the majority of information we collect about you is mandatory, there is some information that can be provided voluntarily.

Whenever we seek to collect information from you, we will make it clear whether providing it is mandatory or optional. We will always tell you if it is optional.

How we store this data

We keep personal information about you for six years after the completion/commissioning of the course/programme/services. We may also keep it longer if this is necessary in order to comply with our legal obligations. The Swanmore College Rural Schools Alliance has a records retention policy as directed by Hampshire County Council, which sets out how long we must keep information about delegates for.

In most cases, we hold data for six years after the completion/commissioning of the course /programme/services.

Data sharing

We do not share information about you with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required or necessary (and it complies with Data Protection Law) we may share personal information about you with:

• Our Local Authority
• The Department for Education (a government department)
• Educators and examining bodies
• Appropriate Bodies for registering ECTs
• Our regulator (the organisation or “watchdog” that supervises us), e.g. Ofsted
• Suppliers and service providers – so that they can provide the services we have contracted them for
• Financial organisations – for course/service fees
• Central government
• Professional advisers and consultants – to support with the developments and management of the Swanmore College Rural Schools Alliance
• Police forces, courts, tribunals

Initial Teacher Trainees

During their training trainees have access to data from their host school and are bound by the policies and procedures of that school.

Transferring data internationally

We do not transfer personal data internationally.

Your rights regarding personal data

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the Swanmore College Rural Schools Alliance holds about them.

If you make a subject access request, and if we do hold information about you, we will:

• give you a description of it
• tell you why we are holding and processing it, and how long we will keep it for
• explain where we got it from, if not from you
• tell you who it has been, or will be, shared with
• let you know whether any automated decision-making is being applied to the data, and any consequences of this
• give you a copy of the information in an intelligible form

Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request, please contact our Data Protection Officer via email Brett Parker – Business and Operations Manager – dataprotection@swanmore-sec.hants.sch.uk

Other rights

Under Data Protection Law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:

• object to the use of personal data if it would cause, or is causing, damage or distress
• prevent it being used to send direct marketing
• object to decisions being taken by automated means (by a computer or machine, rather than by a person)
• have inaccurate personal data corrected, in certain circumstances, deleted or destroyed, or restrict processing
• claim compensation for damages caused by a breach of the Data Protection Regulations

To exercise any of these rights, please contact our Data Protection Officer.

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or

inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:

• Report a concern online at https://ico.org.uk/concerns/
• Call 0303 123 1113
• Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer:

Brett Parker – Business and Operations Manager – dataprotection@swanmore-sec.hants.sch.uk

Complaints Policy and procedures

As our procedures are quality assured and our programmes are accredited by our Partnership University, our Complaints Policy and procedures are determined by that of the University.

This notice is based on the Department for Education’s model privacy notice.

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